Open tender · India · Public tender
Custom Bid for Services - Scanning, Digitization and Implementation of a Cloud-Based Document Mana
Ministry of Ports, Shipping and Waterways
Ministry of Ports, Shipping and Waterways in India is inviting bids for “Custom Bid for Services - Scanning, Digitization and Implementation of a Cloud-Based Document Mana”. Bids close on 10 October 2026, 21:00 IST; bid security (EMD) is ₹92,000. To qualify, bidders need an average annual turnover of ₹20 lakh over the last 3 years, at least one similar completed work and GST registration. Registered MSMEs and startups are exempt from the EMD.
The work
Scanning, Digitization and Implementation of a Cloud-Based Document Management System (DMS) for Old Records at IMU-Kolkata Campus
- Regulatory/Statutory Compliance of Service: YES
- Compliance of Service to SOW, STC, SLA etc: YES
Key facts
- Bid security (EMD)
- ₹92,000 · bank_draft|bank Guarantee|surety_bond
- Performance security
- 5% of contract value
- Bid validity
- 120 days
- Contract period
- 6 Month(s)
- Evaluation
- Financial Document Indicating Price Breakup Required
- Submission
- Online, on the e-procurement portal
- Price basis
- lumpsum
- Published
- 24 Aug 2026
- Reference
- GEM/2026/B/7953431
What it takes to qualify
Worth a closer look
- The bidder must upload supporting documents to prove eligibility for MSE/Startup relaxation from Experience/Turnover criteria
- The bidder must be validated online in GeM profile to avail MSE benefits
- The bidder must comply with all applicable Labour Codes as notified by Government of India
Experience
- At least 1 similar work — Experience providing similar scanning, digitization and DMS implementation services to Central/State Govt Organization/PSU
- Scanning, Digitization and Implementation of a Cloud-Based Document Management System (DMS)
Financial capacity
- Average annual turnover of ₹20 lakh over the last 3 years
- Audited financial statements for 3 years
Certifications and registrations
GST registrationRequired for bidder registration on GeM
Policy conditions
- Purchase preference for micro and small enterprises
- Make in India: either
- Bidders from certain countries are restricted
- EMD exemption for registered MSMEs and startups
Documents to submit
- Experience certificatesCopies of relevant contracts/orders for similar services
- Audited Balance SheetsFor last 3 years or since incorporation if less than 3 years
- GEM Availability Report (GAR)Required document
- Undertaking of Competent AuthorityRequired for Custom Bid creation
- Scope of WorkRequired document
- Payment TermsRequired document
- Price Bid Format (Annexure-F)Required Excel format