Open tender · South Africa · Services
Appointment of A Professional Event Organiser for the Planning, Management and Facilitation of Sondela Youth Festival and Other Municipal Events for Joe Gqabi District Municipality for A Period of Three (3) Years
Joe Gqabi District Municipality
Joe Gqabi District Municipality in South Africa is inviting bids for “Appointment of A Professional Event Organiser for the Planning, Management and Facilitation of Sondela Youth Festival and Other Municipal Events for…”. Bids close on 12 October 2026, 12:00 SAST; no bid security (EMD) is required. To qualify, bidders need at least 3 similar completed works worth ZAR 500,000 or more, Event Manager Experience and Event Manager Qualification. Reference: JGDM2026/27-009.
The work
Appointment of a professional event organiser on a panel arrangement for planning, management, and facilitation of the Sondela Youth Festival and other municipal events for Joe Gqabi District Municipality for three years.
Key facts
- Estimated value
- Not disclosed by the buyer
- Bid security (EMD)
- Not required
- Tender fee
- ZAR 200
- Bid validity
- 120 days
- Contract period
- 3 years (36 months)
- Technical opening
- 12 Oct 2026, 12:00
- Evaluation
- Price 80.0%; Specific Goals (HDI ownership: Black 4%, Women 2%, Youth 2%, Disabled 2%; Locality: JGDM 10%, Eastern Cape 5%) 20.0%
- Price basis
- Commission rate (%) on gross event value, subject to CPI escalation from months 13 and 25.
- Published
- 10 Sep 2026
- Reference
- JGDM2026/27-009
What it takes to qualify
Experience
- At least 3 similar works worth ZAR 500,000 or more — Completed event management projects valued at R500,000.00 or above, supported by orders/invoices/appointment letters/contracts and signed/stamped JGDM reference forms.
- Proof needed: client references
Certifications and registrations
Event Manager ExperienceThe Event Manager must have relevant experience (minimum 3 years to score, >5 years for maximum score) supported by a CV.
Event Manager QualificationThe Event Manager must hold a Degree, Diploma, or NQF Level 5 Certificate in Event Management, Communications, Public Relations, or Business-related fields, certified within the last 3 months.
Methodology and Implementation PlanDetailed explanation of methodology, deployed resources, and process addressing scope aspects including event preparation, participants, venue, ticketing, exhibitors, PR, and logistics.
Central Supplier Database (CSD)Registration on the National Treasury Central Supplier Database (CSD) is mandatory.
SARS Tax Compliance Status / PINValid SARS Tax Compliance Status PIN and Tax Reference Number declared in the bid.
Company RegistrationProof of company registration and/or legal standing.
Policy conditions
No reservation, preference or local-content restriction.
Documents to submit
- Original tender document completed in black ink, intact, and signed on all required pagesOriginal completed bid document
- USB flash drive containing electronic submission marked with tender numberElectronic copy on USB flash drive
- Invitation to Bid and Terms and Conditions for Bidding formMBD 1
- Declaration of Interest formMBD 4
- Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022MBD 6.1
- Declaration of Bidder's Past Supply Chain Management PracticesMBD 8
- Certificate of Independent Bid DeterminationMBD 9
- Past experience schedule with copies of orders, invoices, appointment letters, or contracts, and signed/stamped JGDM Performance Assessment FormsAnnexure A / B & JGDM Reference Forms
- Curriculum Vitae of the proposed Event ManagerCV of Event Manager
- Certified copies of qualifications in Event Management, Communications, PR, or Business not older than 3 monthsCertified copy of Event Manager Qualifications
- Detailed explanation of methodology, resources, and processes addressing scope itemsDetailed Methodology Proposal
- Company details scheduleAnnexure C
- Company composition schedule showing full shareholding and HDI statusAnnexure E
- Joint Venture Disclosure Form and signed Joint Venture agreementAnnexure D (if applicable)
- Municipal account not older than 90 days, municipal clearance certificate, lease agreement, or address proof and affidavit from village residentsProof of Locality / Address
- Identity documents of directors, CSD registration report, and company registration documents for HDI point claimDirectors' ID copies and Company Registration
- Evidence of delegated authority to sign the bid on behalf of the entityResolution / Authority to Sign
- Commission rate percentage quote on gross event valuePricing Schedule / Commission Rate Quote