This guide is the checklist behind a Bangladeshi bid: each document and step, grouped by the moment a tender asks for it, with who can lawfully do it. For how Bangladeshi procurement works overall (the 2025–2026 rules, value bands, who may enter which tenders, evaluation and complaints), see How to bid for government tenders in Bangladesh.
Before you bid
Your company and tax identity
1. Incorporation certificate. The first mandatory document for e-GP registration: your certificate of incorporation or registration from the Registrar of Joint Stock Companies and Firms (RJSC).
- Valid: ongoing.
- Who does it: you supply the certificate; it is scanned and checked for upload for you.
- From abroad: your home-country certificate, with an English translation if needed.
2. Trade licence. Issued by local government: the city corporation, pourashava or union parishad where you operate. National tenderers need a valid one both for e-GP registration and in each tender.
- Valid: one fiscal year; renew it annually.
- Who does it: the application or renewal can be prepared for you; you apply, or renew, and pay the local authority.
- From abroad: only if applicable, for example if you have a branch in Bangladesh.
3. e-TIN certificate. Your income tax identification number from the National Board of Revenue. National tenderers need it to register on e-GP and with each tender.
- Valid: ongoing.
- Who does it: an income tax practitioner registers it using your company and director details. You keep the e-TIN login.
4. VAT registration certificate (BIN). The Business Identification Number from the NBR’s eVAT system, a mandatory e-GP document and a required tender document.
- Valid: ongoing.
- Who does it: a VAT agent registers the BIN on the eVAT portal for you; you provide the documents and keep the eVAT login.
- From abroad: your home VAT or GST registration certificate.
Your e-GP account
5. The owner’s authorisation letter for your e-GP admin. Every company registration names one person as e-GP admin, and the owner (or board) must authorise them in writing. That person’s credentials then sign every submission on the company’s behalf, so choose one of your own officers.
- Cost: free. Valid: until revoked.
- Who does it: the letter is drafted for you; your owner signs it.
6. e-GP tenderer registration (eprocure.gov.bd). Every public tender in Bangladesh runs only on e-GP; manual tendering ended on 1 July 2026. The Bangladesh Public Procurement Authority (BPPA), formerly the CPTU, approves the account after checking what you upload and the attested paper copies.
- Cost: national tenderers Tk 5,000 to register and Tk 2,000 for each annual renewal; international tenderers Tk 12,000 to register and Tk 5,000 to renew, plus the bank’s service charge.
- Valid: 1 year, renewable.
- The sequence: your admin creates the account and verifies the email address; the fee is paid at an e-GP member bank, which updates the system; your admin uploads the documents; attested photocopies go to BPPA by post or courier; BPPA sends an approval email.
- Who does it: the profile and scans are prepared for you, and a local partner can pay the fee at the bank with your registration details. Your admin registers with their own email and password, because the password hash acts as the user’s signature.
- From abroad: register as an international tenderer with your incorporation certificate, trade licence and TIN if applicable, home VAT or GST certificate, the owner’s authorisation letter, the admin’s passport, a photo and the fee slip.
7. Attestation by a Class-I Government Official. The photocopies of your registration documents must be attested by a Class-I Government Official and sent to BPPA for physical checking. Attestation is free. A local partner can take your originals for attestation in Bangladesh and courier the set to BPPA. The rules don’t say how a foreign firm meets this requirement: ask BPPA or the e-GP Help Desk (16575, helpdesk@eprocure.gov.bd) before you begin.
8. Enlistment with the procuring entity (limited-tendering works). Works under the Limited Tendering Method are open only to contractors with a current enlistment with the procuring entity, such as LGED, PWD, RHD or BWDB contractor enlistment, or on another entity’s list that it adopts. The tender asks for your Letter of Enlistment. Validity is set by each entity. The application can be prepared for you; you sign it, submit it and pay the entity’s fee. Enlistment is generally for national contractors only.
With your bid
9. Buy the tender document. Where the procuring entity sets a fee, as most do, it is paid through the e-GP member bank network before the document sale deadline, and the download opens only once the bank has updated the system. Your admin selects the tender in your own e-GP account; anyone with the details, including a local partner, can make the payment at the bank.
10. Tender security. Goods and works tenders ask for a fixed amount of up to 3% of the official cost estimate.
- Form: a pay order, bank draft or unconditional bank guarantee from a scheduled bank of Bangladesh, or security given through e-GP.
- Valid: 28 days beyond the tender validity.
- Who does it: an e-GP member bank issues the instrument and records it in e-GP; you apply and provide the funds.
- From abroad: it must still come from a scheduled bank in Bangladesh, often against a counter-guarantee from your own bank.
11. Proof that you filed your tax return. Tenders must include the acknowledgement slip the income tax authority issues when you submit your return, for the assessment year named in the tender data sheet (TDS). A chartered accountant or tax practitioner files the return and obtains the slip; you approve and sign the return. For a non-resident with no Bangladeshi tax obligations, what satisfies this clause depends on the TDS.
12. Financial evidence.
- Audited financial statements, where the tender sets turnover or financial-capacity criteria, for the years stated in the TDS. A practising firm of the Institute of Chartered Accountants of Bangladesh (ICAB) audits them and registers the report on ICAB’s Document Verification System (DVS), so the procuring entity and banks can check it. You provide the books and sign the management representation. Foreign firms give home-country audited statements in English.
- Bank’s Letter of Commitment for Line of Credit, in works tenders. You must show minimum liquid assets, typically 2–6 months’ cash flow, through a scheduled bank’s commitment to a revolving line of credit on form e-PW3-8. You apply to your bank; the letter runs until the Taking-Over Certificate. It must come from a scheduled bank of Bangladesh, foreign bidders included.
13. Affidavits of legal capacity and non-insolvency. The standard documents require sworn statements that no court order stops you from contracting and that you are not insolvent, in receivership or bankrupt. An advocate drafts them; your authorised signatory swears them before a notary or magistrate, for each tender. From abroad, they are sworn before a home notary and apostilled if required.
14. Documents that depend on the tender.
| Document | When it’s asked | Who prepares it | What only you do |
|---|---|---|---|
| Trade-body enrolment or competency certificate | International goods tenders | Your chamber, trade association or professional institution (at home, for a foreign firm) | Provide the current certificate |
| Manufacturer’s Authorisation Letter (form e-PG4-6) | Goods tenders where you are not the manufacturer | Drafted for you on the form | Get it signed on the manufacturer’s letterhead by an authorised person |
| Country-of-origin declarations | Goods tenders | Completed in the price schedules for you | Confirm the origin of each item |
| English translations of foreign documents | Any supporting document not in English | A translator, at your cost and risk | — |
For origin, check first that the TDS doesn’t exclude the country your goods come from. How the domestic margin works in evaluation is covered in the main guide.
15. If you bid with a local agent or in a joint venture.
- Local agent or local JV partner: where the TDS requires it, a tenderer not doing business in Bangladesh needs an in-country agent able to maintain the goods. Government-funded international IT-services tenders need a local JV partner (Act No. 41 of 2026), and the September 2026 Ordinance reportedly extends local JVs to international tenders generally. You choose the partner; an advocate drafts the agency or JV agreement and both sides sign. The partner must not be related to, or share a legal representative with, a competing tenderer.
- JV agreement: JV tenderers attach an agreement on BPPA’s standard sample, executed on a Tk 300 non-judicial stamp, naming the lead partner and joint and several liability. An advocate prepares it; every partner signs, with a power of attorney or notarisation where needed for a foreign partner. It runs for the contract period.
16. Final Submission on e-GP. Bids go in only through e-GP, before the deadline; the system opens them automatically. Clicking Final Submission electronically signs the tender submission letter on your company’s behalf, and your documents are encrypted using your user’s password hash. It is free, and tender validity normally runs 60–150 days.
- Who does it: every form and upload is prepared and checked for you offline. Your authorised e-GP user uploads, maps the documents to the tender and clicks Final Submission, with their own credentials; from abroad, the same click is made from where you are.
If you’re in line for award
After the Notification of Award (NOA), the deadlines depend on the contract’s value.
| Step | Issued by | Amount or deadline | What only you do |
|---|---|---|---|
| Performance security | A scheduled bank, which records it in e-GP; for international goods, an internationally reputable bank with a Bangladeshi correspondent | Goods 10%; national works 5%; limited-tendering works none up to Tk 1 crore, else 5%; up to 25% for significantly low or front-loaded bids. Due 7, 10 or 14 working days after the NOA (up to Tk 5 crore, up to Tk 25 crore, above Tk 25 crore) | Apply and fund it |
| Beneficial-ownership disclosure | Form in the standard documents | Contracts above BDT 10 lakh: natural persons behind the company and shareholders of 10% or more, with consent to publication after signing | Confirm your ownership data |
| NOA acceptance and contract signature | The procuring entity | Signed within 14, 21 or 28 days depending on value | Your authorised signatory accepts the NOA in e-GP and signs |
The performance security stays in place for the contract period and any further time the contract specifies. The disclosure form can be filled from your cap table for you.
Who does what
| Step | Who can do it | What only you do |
|---|---|---|
| Incorporation certificate | Scanned and checked for you | Provide it |
| Trade licence | Application prepared for you | Apply or renew, and pay |
| e-TIN and BIN | An income tax practitioner or VAT agent | Keep your e-TIN and eVAT logins |
| Admin authorisation letter | Drafted for you | The owner signs, naming your own officer |
| e-GP registration | Profile and scans prepared; a local partner can pay the fee at the bank | Your admin creates the account with their own email and password |
| Class-I attestation and courier to BPPA | A local partner | Provide the originals |
| Enlistment (limited-tendering works) | Application prepared for you | Sign, submit and pay the entity’s fee |
| Tender document fee | Anyone with the details, at a member bank | Select the tender in your e-GP account |
| Tender and performance security, line-of-credit letter | A scheduled bank | Apply and fund |
| Tax return acknowledgement | A chartered accountant or tax practitioner | Approve and sign the return |
| Audited accounts on DVS | An ICAB practising firm | Provide the books; sign the management representation |
| Affidavits | An advocate drafts | Swear them before a notary or magistrate |
| JV or agency agreement | An advocate drafts | Choose the partner and sign |
| Translations | A translator | — |
| Final Submission | Everything prepared and checked for you beforehand | Log in and click Final Submission yourself |
| NOA and contract | — | Accept the NOA and sign the contract |
The professionals involved
| Professional | Licensed or regulated by | What they do for a bidder |
|---|---|---|
| Chartered accountant (ICAB member firm) or cost and management accountant (ICMAB) | Institute of Chartered Accountants of Bangladesh (Bangladesh Chartered Accountants Order 1973); Financial Reporting Council | Audit your financial statements and register the report on ICAB’s DVS; prepare turnover, liquid-asset and financial-capacity schedules; prepare the company tax return that produces the acknowledgement tenders demand |
| Advocate | Bangladesh Bar Council (Bangladesh Legal Practitioners and Bar Council Order 1972) | Draft JV agreements on the Tk 300 stamp, local-agent agreements and powers of attorney; prepare the affidavits; handle complaints to the procuring entity, HOPE and the BPPA Review Panel, and writs in the High Court Division |
| Notary public (in Bangladesh or your home country) | Ministry of Law (Notaries Ordinance 1961); your home authority | Notarise the legal-capacity and non-insolvency affidavits; attest documents; foreign public documents can carry an apostille |
| Translator | — | Translate supporting documents into English |
| Scheduled bank (e-GP member bank) | Bangladesh Bank | Take registration, renewal and document fees and update e-GP; issue tender and performance security; issue the line-of-credit letter |
| Local agent or JV partner (a Bangladeshi firm) | — | Act as the in-country agent able to maintain the goods where the TDS asks; serve as the local JV partner where one is mandatory |
If your company is from abroad
You don’t need a Bangladeshi company to enter an international tender, but a tender may require a local agent, government-funded international IT-services tenders need a local JV partner (reportedly all international tenders since September 2026), and who may enter which tenders is explained in How to bid for government tenders in Bangladesh. For the paperwork:
Register on e-GP as an international tenderer with your home incorporation certificate and home VAT or GST certificate; a trade licence and TIN only if applicable, for instance with a Bangladeshi branch, which itself needs BIDA permission and RJSC registration. Your admin identifies with a passport. Fees, tender security and the line-of-credit letter all go through Bangladeshi banks: a local partner can pay fees at a member bank, and the tender security must be issued by a scheduled bank in Bangladesh, often against your bank’s counter-guarantee. For international goods, the performance security may come from a foreign bank with a Bangladeshi correspondent. Home-country audited accounts in English, a home trade-body certificate and affidavits sworn before your home notary all count. Translate anything not in English. Bangladesh has applied the Apostille Convention since 30 March 2025, but confirm with BPPA how to meet the Class-I attestation for e-GP registration.
Pitfalls
- Never hand over your e-GP login. The Final Submission click is your company’s legal e-signature, and your documents are encrypted with your password hash.
- Read the TDS before you prepare anything. It lists excluded countries and whether you need a local agent or a local JV partner.
- Watch the price limits. Goods bids more than 10% above the official estimate are rejected, limited-tendering works bids must stay within ±5%, and significantly low bids are rejected; the main guide explains how each limit is computed.
- Keep representatives separate. A tenderer that shares a legal representative with another tenderer, or is linked to one through common third parties, is disqualified. Anyone who helped prepare the buyer’s design or specifications can’t help any bidder in that tender.
- Check debarment and sanctions before you invest in a bid: firms debarred in Bangladesh or sanctioned by a development partner can’t bid.
- Renew on time. The e-GP registration lasts 1 year and the trade licence a fiscal year.
- Complain within 7 days. A written complaint goes to the procuring entity first; an advocate drafts it and you sign.
Doing it with askTender
In Bangladesh, the Final Submission click is the tenderer’s legal e-signature, so you log in and press submit yourself, in a guided session with askTender. Everything before that is prepared for you. The askTender Desk prepares the forms, schedules and upload files, assembles the bid and coordinates the certificates and bank instruments; askTender Partners, such as a chartered accountant, an advocate or a notary, do the steps their licence covers, and you sign only what the law reserves to you: the authorisation of your admin, your affidavits and tax return, the Final Submission and the contract.
Questions
Which documents do I need to register on e-GP in Bangladesh?
Your incorporation certificate, trade licence, e-TIN and VAT registration (BIN), a letter in which the owner authorises the person who will be your e-GP admin, that admin’s NID or passport, a photo and the bank’s fee slip. Copies attested by a Class-I Government Official then go to BPPA by post or courier, and the account is approved by email.
How much does e-GP registration cost?
For a national tenderer, Tk 5,000 to register and Tk 2,000 a year to renew; for an international tenderer, Tk 12,000 to register and Tk 5,000 a year to renew, plus the bank’s service charge. You pay at an e-GP member bank, which updates the system, and the registration lasts 1 year.
Can someone else press Final Submission for my company?
No. Clicking Final Submission electronically signs the tender submission letter for your company, and your documents are encrypted with your user’s password hash, so the admin your owner authorised logs in and submits. Everything up to that click, including forms, affidavits and financial schedules, can be prepared for you.
What is the line-of-credit letter in a Bangladeshi works tender?
Works tenders ask for minimum liquid assets, typically 2–6 months’ cash flow, and you prove them with a scheduled bank’s Letter of Commitment for a revolving line of credit on the standard form e-PW3-8. It stays in force until the Taking-Over Certificate, and it must come from a scheduled bank of Bangladesh.
How does a foreign company get its documents attested for e-GP?
The registration rules ask for copies attested by a Class-I Government Official in Bangladesh and don’t say how a foreign firm meets this. Confirm the route with BPPA or the e-GP Help Desk (16575, helpdesk@eprocure.gov.bd) before you start. Bangladesh has applied the Apostille Convention since 30 March 2025.
What must the winner disclose about its owners?
For contracts above BDT 10 lakh, the successful tenderer discloses its beneficial owners, meaning the natural persons behind it and shareholders holding 10% or more, on the form in the standard documents, and consents to publication after the contract is signed.
Sources
- e-GP: mandatory documents for tenderer registration
- e-GP: registration steps
- e-GP: frequently asked questions (fees, member banks, tender security)
- BPPA standard tender document e-PG4 (international goods)
- BPPA standard tender document e-PW3 (works)
- BPPA standard tender document e-PW2B (works, limited tendering)
- BPPA standard tender document e-PG3 (goods)
- BPPA: Public Procurement Act and amendments
- ICAB: Document Verification System for audit reports
- HCCH: Apostille Convention status table
This guide explains the rules in plain English; it isn’t legal advice. Procurement rules change, and each tender document sets its own conditions — it always prevails.