askTender Partners · Belgium

Tender work in Belgium. Signed by you.

Companies bidding on Belgium’s public tenders need registrations, attested documents and filings that only a licensed professional may do. As an askTender Partner, that work comes to you as priced job offers, done under your own name and registration.

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For accountants, lawyers, notaries and licensed specialists licensed in Belgium · no joining fee · your fee is yours in full

8Partner roles

14Services for Partners

8Done by the askTender Desk

25Steps mapped in Belgium

How filing works in Belgium

You work on the portal under your own login. In Belgium, the client adds you as a named user on its account on e-Procurement (publicprocurement.be): you prepare, upload and, on the client's written go-ahead, submit under your own login.

The client keeps its own login, the administrator role and every signature only it may give. You never use its credentials.

Who we work with in Belgium

Local bar

Avocat / advocaat (member of a Belgian bar under the Orde van Vlaamse Balies or…

Advise on exclusion grounds, selection criteria and the special specifications (cahier spécial des charges / bestek); Draft the procuration (power of attorney) that lets a mandataire sign the submission report; Act as mandataire and sign the submission…

1 service on the DeskLawyers

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Institut des Conseillers fiscaux et des Experts-comptables (ITAA)

Expert-comptable / accountant and conseiller fiscal / belastingadviseur (ITAA member)

Prepare annual accounts and file them with the National Bank's Central Balance Sheet Office (used by buyers for financial-capacity checks); Prepare turnover / ratio statements for selection criteria and ESPD Part IV; Handle tax-debt regularisation within the…

6 services on the DeskAccountants

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FPS Social Security / ONSS-RSZ (mandate management on socialsecurity.be)

Recognised social secretariat (secrétariat social agréé / erkend sociaal secretariaat)…

File ONSS/RSZ declarations and keep the employer's social-security account clean (buyers check debts via Telemarc); Act as mandatary on the social-security portal under a registered mandate instead of using the client's login

1 service on the DeskLicensed specialists

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Fédération du Notariat (Fednot) / Chambres des notaires

Notaire / notaris

Authentic deeds and publication in the Moniteur belge annexes (statutes, appointment of directors) that prove signing authority; Authentic procurations for mandataires; Documents routed through the FPS Foreign Affairs eLegalisation channel for use abroad

1 service on the DeskNotaries

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FPS Justice

Traducteur juré / beëdigd vertaler (National Register of sworn translators, VTI number)

Sworn translations of foreign certificates, statutes and accounts into the language of the procedure (NL/FR/DE)

1 service on the DeskTranslators

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BELAC (Belgian Accreditation Body, FPS Economy)

BELAC-accredited certification body (ISO 9001/14001/45001, VCA/VCU, ISO 27001)

Certify management systems (ISO) and contractor safety (VCA*, VCA**, VCA-P) that tenders ask as selection evidence

2 services on the DeskCertification bodies

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National Bank of Belgium / FSMA (prudential supervision)

Credit institution or insurance undertaking issuing guarantees; collective-security body

Issue the performance-security guarantee (cautionnement / borgtocht) or a solidary surety lodged with the Caisse des Dépôts et Consignations

2 services on the DeskBanks and sureties

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Bid writers

Tender consultant / bid writer (unregulated)

Find notices, register as a supplier user, link the client enterprise, prepare the offer, ESPD and annexes, upload documents; Sign the submission report only if holding a procuration and their own qualified certificate (as mandataire)

Called in when a tender asksBid writers

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Work the Desk sends Partners

Each service, with the official cost and usual lead time where they’re published (— where none is). Your own fee is set per job, on top.

Avocat / advocaat (member of a Belgian bar under the Orde van Vlaamse Balies or…

Procuration for a mandataire signing the submission report

When a mandataire signs the submission report, they name their principal and attach the authentic or private procuration (a scanned copy is enough) or cite the Moniteur belge annex; a standing procuration can be lodged…
Legal documents

—same day (private deed)

Expert-comptable / accountant and conseiller fiscal / belastingadviseur (ITAA member)

Enterprise number in the Crossroads Bank for Enterprises (KBO/BCE)

The Belgian enterprise number; buyers use it (via Telemarc) to pull status, VAT and social-security data.
Company identity

—

Tax and social-security debt check (Telemarc) and regularisation

Bidders owing more than €3,000 in tax or social-security contributions are excluded unless on a respected payment plan; buyers check Belgian sources via Telemarc within 20 days of the deadline and give one…
Tax, social-security and labour compliance certificates

Freeregularisation window: 5…

Home-country tax, social-security and criminal-record certificates (foreign bidders)

Evidence that no exclusion ground applies: a criminal-record extract or equivalent for mandatory exclusions and certificates from the competent authority for tax/social debts; where the country issues none, a sworn or…
Tax, social-security and labour compliance certificates

—

Contractor accreditation for works (agréation / erkenning) in category and class

Official approval of a works contractor in a category (e.g. D buildings, C roads, E civil engineering) and class (value ceiling); required where the notice demands it for works above €75,000 (categories) / €50,000…
Sector licences and contractor registers

€181.50 (class 1), €605 (classes…up to ~30 days…

Annual accounts filed with the NBB Central Balance Sheet Office / turnover statement

Financial-capacity evidence (turnover, equity, ratios) that selection criteria ask for; Belgian companies' filed accounts are public.
Accountant-attested financial certificates

—

Art. 30bis social/tax debt withholding regime (works, cleaning, etc.)

For immovable works, the principal must check (checkinhoudingsplicht.be) at contract and each payment whether the contractor/subcontractor has social or tax debts; if so it withholds 35% (social) / 15% (tax) of the…
Tax, social-security and labour compliance certificates

Free check

Recognised social secretariat (secrétariat social agréé / erkend sociaal secretariaat)…

Limosa posting declaration and A1 certificate for foreign staff

Foreign employers posting workers (and foreign self-employed) to Belgium must file a Limosa declaration before work starts; workers carry an A1 social-security certificate from the home country.
Tax, social-security and labour compliance certificates

Freebefore the posting starts

Notaire / notaris

Apostille / legalisation of documents

Belgian documents for use abroad get an apostille/legalisation from FPS Foreign Affairs; foreign public documents used in Belgium need an apostille from the issuing state unless an EU/treaty exemption applies.
Legal documents

€25 per legalisation or…immediate at the…

Traducteur juré / beëdigd vertaler (National Register of sworn translators, VTI number)

Sworn translation into Dutch, French or German

Buyers may require translations of annexes and certificates into the procedure's language (Dutch in Flanders, French in Wallonia, German in the German-speaking area, FR/NL in Brussels/federal).
Legal documents

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BELAC-accredited certification body (ISO 9001/14001/45001, VCA/VCU, ISO 27001)

ISO management-system certification (ISO 9001, 14001, 45001, 27001)

Certificates buyers accept as quality/environmental/security evidence; must come from an accredited body (BELAC or another EA-member accreditation body).
Quality and management-system certifications

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VCA / SCC safety certification (VCA*, VCA**, VCA-Petrochemie) and VCU

Contractor safety, health and environment certification commonly required for construction, industrial and on-site works; not legally mandatory but widely demanded.
Security and cyber certifications

—

Credit institution or insurance undertaking issuing guarantees; collective-security body

Work-accident and third-party liability insurance (+ any insurance the documents impose)

The contractor must insure its liability for work accidents and civil liability towards third parties during performance and prove it within 30 days of contract conclusion.
Insurance

—proof within 30 days of…

Performance security (cautionnement / borgtocht)

Default 5% of the initial contract value (buyer may lower or waive; none below €50,000), lodged within 30 days of conclusion as cash or public funds with the Caisse des Dépôts et Consignations, collective surety, or a…
Bid security

—within 30 days of…

How work reaches you

Offer. A client’s bid needs work only your profession may do. You get the requirement, the tender’s format, the deadline and your fee.
Accept. Accept within 4 hours and confirm you have no conflict. The client sees your firm’s name and shares what you need.
Do the work. Ask the client for anything missing, right on the job. Sign under your own name and registration, and upload.
Checked. askTender checks every deliverable against the tender before the client sees it. If something’s off, you hear exactly what.
Paid. The client approves, it goes into their bid, and your fee is released.

Who does what

Partners14 askTender Desk8 The bidding company itself3

The company keeps only what the law reserves to it: its identity checks, its own digital signature, and signing its declarations and bid. We never use a client’s signature, PIN or portal login.

Portals

e-Procurement (publicprocurement.be)↗

Open tenders in Belgium

Bidding in Belgium?

Every step to bid in Belgium↗How askTender bids for you↗

Rules we follow in Belgium

Avocat / advocaat (member of a Belgian bar under the Orde van…. Bar deontology restricts sharing fees with, or paying referral commissions to, non-lawyers; the exact OVB / AVOCATS.BE codex wording was not re-verified in this pass (web search budget exhausted) — confirm before any revenue-share arrangement. A lawyer may not act for two competing bidders in the same procedure (conflict of interest).
Expert-comptable / accountant and conseiller fiscal /…. ITAA deontology (independence, professional secrecy) applies; fee-sharing rules not verified in this pass.
Recognised social secretariat (secrétariat social agréé / erkend…. Acts only within the mandate registered on the social-security portal.
Traducteur juré / beëdigd vertaler (National Register of sworn…. Only translators entered in the FPS Justice national register may use the sworn title; translations close with 'Pour traduction conforme et ne varietur' plus VTI number and electronic signature.
BELAC-accredited certification body (ISO 9001/14001/45001, VCA/VCU,…. Independence: a certification body may not consult on the system it certifies.
Credit institution or insurance undertaking issuing guarantees;…. The guarantee act is signed by the bank/insurer; the client signs its own credit request.
Tender consultant / bid writer (unregulated). Legal advice and litigation belong to lawyers; one consultant should not run competing bids in the same procedure.

askTender Partners

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Partners in other countries

Sources wallex.wallonie.be · itaa.be · socialsecurity.be · diplomatie.belgium.be · justice.belgium.be · normecgroup.com · bosa.service-now.com · weblist.economie.fgov.be · dekamer.be · workinginbelgium.be