askTender Partners · Hong Kong SAR

Tender work in Hong Kong SAR. Signed by you.

Companies bidding on Hong Kong SAR’s public tenders need registrations, certificates and attested documents that only a licensed professional may do, and a bid prepared to the last page. As an askTender Partner, that work comes to you as priced job offers, done under your own name and registration.

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For accountants, lawyers, notaries and licensed specialists licensed in Hong Kong SAR · no joining fee · your fee is yours in full

8Partner roles

9Services for Partners

9Done by the askTender Desk

24Steps mapped in Hong Kong SAR

How filing works in Hong Kong SAR

The company presses submit. You do the rest. In Hong Kong SAR, the e-Tender Box identification code belongs to the company. You don't file on the portal: you do the registrations, certificates and attested documents in your own name, prepare the bid, and can guide the client through the submission.

Paper tenders can be delivered to the tender box by a Partner.

Guided filing sessions are paid work too: you sit with the client’s signatory, file by file, until the receipt is saved. Nobody ever uses the client’s login or signature.

Who we work with in Hong Kong SAR

Registry for Trust and Company Service Providers

Trust or company service provider (TCSP licensee) / company secretary

Incorporate a local company or register a non-Hong Kong company (Part 16) with the Companies Registry; Provide a Hong Kong registered office / place of business and act as company secretary; Handle business registration filings and renewals with the IRD

2 services on the DeskLicensed specialists

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Hong Kong Institute of CPAs; Accounting and Financial Reporting Council

Certified public accountant (practising) — HKICPA member / AFRC-registered practice unit

Audit financial statements used for DEVB Approved List capital tests and tender financial vetting (contracts > HK$15m); Prepare profits tax and business registration matters

1 service on the DeskAccountants

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Law Society of Hong Kong; Hong Kong Bar Association

Solicitor (Law Society of Hong Kong) / barrister

Review tender conditions, national-security and termination clauses, and JV agreements with listed contractors; Advise on complaints to the Review Body on Bid Challenges (10 working days); Draft powers of attorney and board resolutions authorising signatories

1 service on the DeskLawyers

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Hong Kong Society of Notaries (HK); home-country authority

Notary public (Hong Kong) / home-country notary; apostille

Certify translations and copies of foreign incorporation documents; Authenticate overseas documents; Hong Kong applies the Apostille Convention

1 service on the DeskNotaries

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Translators

Translator (certified translation into Chinese or English)

Translate certificates of incorporation not in Chinese or English (certified translation required for business registration); Translate tender submissions where the tender requires Chinese or English

1 service on the DeskTranslators

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Hong Kong Accreditation Service (HKAS)

HKCAS-accredited certification bodies (ISO 9001/14001/45001)

Issue ISO 9001:2015 certification required for Group B and C Approved List contractors; Confirm the quality manual of a Hong Kong office where no contracts are in hand for audit

1 service on the DeskCertification bodies

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Hong Kong Monetary Authority; Insurance Authority

Banks, insurers and financially capable parent companies (guarantors)

Issue contract deposit / performance bond guarantees (2%, or 5–6% for >HK$15m contracts failing vetting); Provide employees' compensation and contractors' all-risk insurance

2 services on the DeskBanks and sureties

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Buildings Department

Technical director / authorized signatory for registered contractors; registered…

Provide the named technical staff required for Approved List and Buildings Department contractor registration; Prepare technical proposals for works tenders

Called in when a tender asksEngineers

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Work the Desk sends Partners

Each service, with the official cost and usual lead time where they’re published (— where none is). Your own fee is set per job, on top.

Trust or company service provider (TCSP licensee) / company secretary

Business Registration Certificate (Cap. 310) or evidence of exemption

Every government tender must show the tenderer's Business Registration Certificate number or documentary evidence of exemption; a non-Hong Kong company that establishes a place of business in Hong Kong must register…
Company identity

From 1 Apr 2026: HK$2,350…Apply within 1 month of…

Companies Registry: local company incorporation or registered non-Hong Kong company

A Hong Kong company or a registered non-Hong Kong company gives a local legal presence, needed for the DEVB Approved List (Hong Kong place of business) and convenient for contracts.
Company identity

HK$1,545 electronic / HK$1,720…

Certified public accountant (practising) — HKICPA member / AFRC-registered practice unit

Financial vetting and audited accounts (contracts > HK$15m)

Recommended tenderers for stores and service contracts above HK$15m (goods too, for tenders from 1 Jan 2026) undergo financial vetting; failing it raises the contract deposit to 5–6%.
Accountant-attested financial certificates

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Solicitor (Law Society of Hong Kong) / barrister

Complaint and Review Body on Bid Challenges

Complain to the department/tender board/Ombudsman (reply in 10 working days); for GPA/FTA-covered tenders file with the Review Body within 10 working days (extendable to 30).
Other

—10 working days

Notary public (Hong Kong) / home-country notary; apostille

Authentication of overseas documents (consul / apostille)

Overseas contract experience used for the Approved List fast-track must be authenticated by the foreign government, consul or trade commissioner; Hong Kong applies the Apostille Convention for public documents.
Legal documents

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Translator (certified translation into Chinese or English)

Certified Chinese/English translations

Foreign incorporation documents not in Chinese or English need a certified translation (business registration); each tender sets its submission language.
Legal documents

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HKCAS-accredited certification bodies (ISO 9001/14001/45001)

ISO 9001:2015 certification (Hong Kong office)

Required for Group B and C approved contractors (or an accredited body's confirmation of the Hong Kong office's quality manual); commonly scored in non-works tenders.
Quality and management-system certifications

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Banks, insurers and financially capable parent companies (guarantors)

Contract deposit / performance bond

No tender deposit normally; the successful tenderer lodges a contract deposit before signing: 0% up to HK$1.35m, 2% above that, and for >HK$15m 2% if passing vetting or 5%/6% if not; may be a bank, insurer or…
Bid security

2% (5–6% if failing financial…

Tender deposit / bond (exceptional)

A tender deposit is not normally required; where required it must not be excessive and is refunded after award.
Bid security

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Guided filing sessions

Guided filing session on the e-Tender Box

The portal has no delegate seat, so your own signatory logs in and submits. askTender (or your Partner) sits with them on a call, file by file, until the submission receipt is saved.

—30–90 minutes, booked befo

How work reaches you

Offer. A client’s bid needs work only your profession may do. You get the requirement, the tender’s format, the deadline and your fee.
Accept. Accept within 4 hours and confirm you have no conflict. The client sees your firm’s name and shares what you need.
Do the work. Ask the client for anything missing, right on the job. Sign under your own name and registration, and upload.
Checked. askTender checks every deliverable against the tender before the client sees it. If something’s off, you hear exactly what.
Paid. The client approves, it goes into their bid, and your fee is released.

Who does what

Partners9 askTender Desk9 The bidding company itself6

The company keeps only what the law reserves to it: its identity checks, its own digital signature, and signing its declarations and bid. We never use a client’s signature, PIN or portal login.

Portals

GLD ETB↗GLD ETB or Specified Tender Box↗GLD e-Tender Box (PCMS)↗Gazette / GLD ETB / department pages↗Procuring department↗—↗

Open tenders in Hong Kong SAR

Bidding in Hong Kong SAR?

Every step to bid in Hong Kong SAR↗How askTender bids for you↗

Rules we follow in Hong Kong SAR

Trust or company service provider (TCSP licensee) / company secretary. Company-formation and company-secretary services by way of business require a TCSP licence; check the public register before engaging.
Certified public accountant (practising) — HKICPA member /…. Audit reports may only be signed by a practising CPA / practice unit; independence rules apply.
Solicitor (Law Society of Hong Kong) / barrister. Solicitors' practice rules restrict sharing fees with or paying for referrals from non-solicitors; askTender must not take a share of legal fees. (Rule text not fetched in this research.)
Technical director / authorized signatory for registered…. Named technical staff must genuinely be employed by the contractor and meet continuous capability-building hours; a partner cannot lend credentials.

askTender Partners

Licensed in Hong Kong SAR?

Apply in two minutes. We confirm your registration with the body that licenses you, hold a short video call, and your Partner Desk opens.

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Partners in other countries

Sources tcsp.cr.gov.hk · devb.gov.hk · tid.gov.hk · hcch.net · ird.gov.hk · gia.info.gov.hk · cr.gov.hk · pcms2.gld.gov.hk · ecert.gov.hk · fstb.gov.hk