askTender / Partners / Zambia

askTender Partners · Zambia

Tender work in Zambia. Signed by you.

Companies bidding on Zambia’s public tenders need registrations, attested documents and filings that only a licensed professional may do. As an askTender Partner, that work comes to you as priced job offers, done under your own name and registration.

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For accountants, lawyers, notaries and engineers licensed in Zambia · no joining fee · your fee is yours in full

6Partner roles
8Services for Partners
11Done by the askTender Desk
19Steps mapped in Zambia

How filing works in Zambia

You work on the portal under your own login. In Zambia, the client adds you as a named user on its account on the ZPPA e-GP system: you prepare, upload and, on the client's written go-ahead, submit under your own login (we confirm this with the portal before your first bid).

The client keeps its own login, the administrator role and every signature only it may give. You never use its credentials.

Who we work with in Zambia

Law Association of Zambia (Legal Practitioners Act)

Legal practitioner admitted in Zambia (Law Association of Zambia member with a…

Register a local company or foreign-company branch with PACRA; Draft the power of attorney / board resolution for the bid signatory; Draft JV, citizen-partner and subcontract agreements required for foreign bidders; Advise on ZPPA appeals and arbitration

3 services on the DeskLawyers

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Judiciary of Zambia / Law Association of Zambia

Notary public / commissioner for oaths

Notarise POAs and certified copies; Swear affidavits, conflict-of-interest and non-conviction statements where the tender asks for sworn form

Called in when a tender asksNotaries

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Zambia Institute of Chartered Accountants (ZICA)

Chartered accountant (ZICA member; licensed auditor)

Audit financial statements; Bring ZRA filings up to date so the client qualifies for a tax clearance certificate; Prepare turnover and financial-capacity statements

2 services on the DeskAccountants

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Bank of Zambia; Pensions and Insurance Authority

Bank or insurer (Bank of Zambia-licensed bank; PIA-registered insurer)

Issue bid security (bank guarantee, insurance bond, standby LC, manager's/certified cheque); Issue performance security (5–10%) and advance-payment guarantees

2 services on the DeskBanks and sureties

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Engineering Institution of Zambia

Registered engineer (Engineering Institution of Zambia) / quantity surveyor

Prepare works technical proposals and BOQs; Support NCC grading applications with personnel and equipment schedules

Called in when a tender asksEngineers

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Bid writers

Procurement / bid consultant (ZIPS-registered procurement professionals exist)

Prepare bid documents and operate e-GP as a named user under their own login where the supplier admin adds them

Called in when a tender asksBid writers

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Work the Desk sends Partners

Each service, with the official cost and usual lead time where they’re published (— where none is). Your own fee is set per job, on top.

Legal practitioner admitted in Zambia (Law Association of Zambia member with a…

PACRA company registration (or foreign-company registration)
Certificate of registration/incorporation is standard eligibility evidence; registering to do business in Zambia turns a foreign company into a 'local bidder' eligible for open national tenders.
Company identity
—
Citizen-partner agreement for foreign bidders
A foreign bidder must partner with a Zambian citizen-owned supplier unless it is the OEM or a franchise holder.
Local-content and origin certificates
—2–6 weeks to find and…
Power of attorney / authorisation of bid signatory
Bids are signed by an authorised person; tenders ask for written authorisation.
Legal documents
—1–3 days

Chartered accountant (ZICA member; licensed auditor)

ZRA Taxpayer Identification Number (TPIN) and VAT registration
e-GP pulls company data from PACRA and ZRA using registration number and TPIN; tax and VAT registration evidence is listed eligibility documentation.
Tax registration
—
Audited accounts / financial capacity
Qualification criteria commonly require audited statements, turnover and access to credit.
Accountant-attested financial certificates
—

Bank or insurer (Bank of Zambia-licensed bank; PIA-registered insurer)

Bid security (≥2%) or Bid-Securing Declaration (Form V)
Mandatory for open and limited bidding: bank guarantee, insurance bond, standby LC or manager's/certified cheque, at least 2% of estimate, valid normally 28 days beyond bid validity; or a bid-securing declaration where…
Bid security
Issuer's commission (market price)1–5 business days
Performance security (5–10%) within 21 days
Contracts above the simplified bidding threshold require 5–10% performance security, due within 21 days; advance payments (max 25%) need a full-value guarantee.
Bid security
Issuer's commission3–10 business days

Rules we follow in Zambia

askTender Partners

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Sources commons.laws.africa · ncc.org.zm · zppa.org.zm · hcch.net