askTender Partners · Estonia

Tender work in Estonia. Signed by you.

Companies bidding on Estonia’s public tenders need registrations, attested documents and filings that only a licensed professional may do. As an askTender Partner, that work comes to you as priced job offers, done under your own name and registration.

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For accountants, lawyers, notaries and translators licensed in Estonia · no joining fee · your fee is yours in full

6Partner roles

10Services for Partners

6Done by the askTender Desk

18Steps mapped in Estonia

How filing works in Estonia

You work on the portal under your own login. In Estonia, the client adds you as a named user on its account on the Public Procurement Register: you prepare, upload and, on the client's written go-ahead, submit under your own login.

The client keeps its own login, the administrator role and every signature only it may give. You never use its credentials.

Who we work with in Estonia

Eesti Advokatuur

Vandeadvokaat / advokaat (member of the Estonian Bar Association, Advokatuur)

Be added by the bidder's main user (ettevõtja peakasutaja) as a bidder representative (pakkuja esindaja) on a specific tender in the public procurement register, and compile/submit it; Review RHS compliance, hankepass (ESPD) answers and contract terms; File…

2 services on the DeskLawyers

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Audiitorkogu (Estonian Auditors' Association, under the Auditors Activities Act)

Raamatupidaja / vandeaudiitor (sworn auditor)

Apply for EMTA tax-arrears certificates for the company with a valid authorisation; Handle VAT/non-resident registration and the construction-site worker register; Auditor confirms financial data where required

4 services on the DeskAccountants

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Bid writers

Hankekonsultant (procurement consultant, unregulated)

Act as a bidder representative added to the tender team in the register; compile the tender and hankepass; Run Q&A and deadline monitoring

Called in when a tender asksBid writers

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Ministry of Justice and Digital Affairs / Chamber of Bailiffs and Trustees in Bankruptcy

Vandetõlk (sworn translator)

Certified translation into Estonian of foreign certificates and the tender where Estonian is required

1 service on the DeskTranslators

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Notarite Koda (Chamber of Notaries)

Notar (notary)

Certify signatures on powers of attorney and sworn/notarised declarations for exclusion grounds where home countries issue no certificate

Called in when a tender asksNotaries

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Finantsinspektsioon

Bank, financial institution or insurer (tagatis)

Issue tender security (max 1% of estimated value) and performance guarantees

2 services on the DeskBanks and sureties

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Work the Desk sends Partners

Each service, with the official cost and usual lead time where they’re published (— where none is). Your own fee is set per job, on top.

Vandeadvokaat / advokaat (member of the Estonian Bar Association, Advokatuur)

Registry code / e-Business Register (Äriregister) — optional branch

No Estonian entity is needed to bid; Estonian companies' data is in the e-Business Register; foreign firms may register a branch if they will operate permanently.
Company identity

—

Challenge to the Public Procurement Review Committee

Filed in Estonian, usually within 10 days; state fee EUR 1,280 below EU threshold, EUR 2,560 above; decision within 30 days.
Filing on the portal

EUR 1,280 / EUR 2,56010 days

Raamatupidaja / vandeaudiitor (sworn auditor)

Certificate on absence of tax arrears (EMTA)

Issued when there are no tax arrears (or below EUR 100, or an instalment plan is followed) and returns are filed; the absence-of-arrears data is public. Tax debts can be cured within at least 3 working days during the…
Accountant-attested financial certificates

—Immediate in e-MTA;…

VAT (KMKR) / non-resident tax registration

Registration with EMTA where taxable supplies are made in Estonia.
Tax registration

—

EMTA construction-site worker register (TTKI)

On larger sites (over 30 working days with 20+ workers at once, or over 500 person-days) register the site, subcontracting chain and workers, including foreign subcontractors.
Tax, social-security and labour compliance certificates

Free

Structured e-invoice (EN 16931 / Peppol)

Invoices to the public sector must be structured e-invoices in the European standard (mandatory since 2019); cross-border via Peppol; payment within 30 days.
Tax registration

—days

Vandetõlk (sworn translator)

Estonian-language tender / translation

Expect Estonian unless the buyer allows a foreign language (s.77); challenges must be in Estonian.
Legal documents

—days

Bank, financial institution or insurer (tagatis)

Tender security (pakkumuse tagatis) — max 1%

Optional, capped at 1% of estimated value, the same for every bidder; bank, financial-institution or insurer guarantee, or cash deposit.
Bid security

—days

Performance guarantee (lepingu täitmise tagatis)

No legal cap; about 10% appears in sample construction notices.
Bid security

—1–2 weeks (estimate)

How work reaches you

Offer. A client’s bid needs work only your profession may do. You get the requirement, the tender’s format, the deadline and your fee.
Accept. Accept within 4 hours and confirm you have no conflict. The client sees your firm’s name and shares what you need.
Do the work. Ask the client for anything missing, right on the job. Sign under your own name and registration, and upload.
Checked. askTender checks every deliverable against the tender before the client sees it. If something’s off, you hear exactly what.
Paid. The client approves, it goes into their bid, and your fee is released.

Who does what

Partners10 askTender Desk6 The bidding company itself2

The company keeps only what the law reserves to it: its identity checks, its own digital signature, and signing its declarations and bid. We never use a client’s signature, PIN or portal login.

Portals

e-MTA / buyer↗riigihanked.riik.ee↗

Open tenders in Estonia

Bidding in Estonia?

Every step to bid in Estonia↗How askTender bids for you↗

Rules we follow in Estonia

Vandeadvokaat / advokaat (member of the Estonian Bar Association,…. Bar rules on fee-sharing/independence not re-read for this file.
Raamatupidaja / vandeaudiitor (sworn auditor). Certificates requested by a representative land in the company's e-MTA account, so the representative needs permissions on that account.
Hankekonsultant (procurement consultant, unregulated). Needs an internal authorisation (volikiri) from the company; one bidder per procurement.
Vandetõlk (sworn translator). Regulator not re-verified for this file.
Notar (notary). Not re-verified for this file.
Bank, financial institution or insurer (tagatis). On the bidder's own credit.

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Sources rtk.ee · emta.ee · riigiteataja.ee · e-resident.gov.ee