askTender Partners · Luxembourg

Tender work in Luxembourg. Signed by you.

Companies bidding on Luxembourg’s public tenders need registrations, attested documents and filings that only a licensed professional may do. As an askTender Partner, that work comes to you as priced job offers, done under your own name and registration.

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For accountants, lawyers, notaries and translators licensed in Luxembourg · no joining fee · your fee is yours in full

7Partner roles

9Services for Partners

6Done by the askTender Desk

20Steps mapped in Luxembourg

How filing works in Luxembourg

You work on the portal under your own login. In Luxembourg, the client adds you as a named user on its account on the Public Procurement Portal: you prepare, upload and, on the client's written go-ahead, submit under your own login.

The client keeps its own login, the administrator role and every signature only it may give. You never use its credentials.

Who we work with in Luxembourg

Ordre des avocats du Barreau de Luxembourg / de Diekirch

Avocat à la Cour (Barreau de Luxembourg or Barreau de Diekirch)

Review the cahier spécial des charges, exclusion grounds and consortium (engagement solidaire) documents; Draft procurations for persons signing offers on the company's behalf; Interim relief before the President of the Administrative Tribunal during the…

2 services on the DeskLawyers

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Ordre des experts-comptables

Expert-comptable (OEC member) or fiduciaire; réviseur d'entreprises agréé for audited…

Keep the company current with CCSS, ACD and AED so the three compliance certificates can be issued within the 15-day window; Prepare financial-capacity statements and annual accounts; File VAT registration / returns with the AED where a foreign contractor…

3 services on the DeskAccountants

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Chambre des notaires du Grand-Duché de Luxembourg

Notaire

Incorporation/branch deeds (needed before an establishment permit for a Luxembourg entity) and authentic procurations

Called in when a tender asksNotaries

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Sworn before the Cour supérieure de justice

Traducteur assermenté / agréé

Translations into French, German or Luxembourgish that a buyer may demand of any bid document at the bidder's cost

1 service on the DeskTranslators

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OLAS (Office luxembourgeois d'accréditation et de surveillance, ILNAS)

Accredited certification / conformity-assessment body (OLAS or EA-member accreditation)

Quality-assurance and environmental-management certificates and test reports that buyers may require (RGD art. 18, 21)

1 service on the DeskCertification bodies

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CSSF (banks) / Commissariat aux assurances (insurers)

Bank or mutual guarantee society (mutualité de cautionnement); insurer authorised in…

Bank or mutual guarantee replacing the 10% retention on works/supplies payments; Deposit (cautionnement) a buyer may demand from a winner domiciled outside the EEA; Professional-liability and all-risks site insurance certificates

2 services on the DeskBanks and sureties

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Bid writers

Tender consultant / bid writer (unregulated)

Prepare the bordereau de soumission, technical offer, ESPD and annexes; assemble the deposit file on the portal

Called in when a tender asksBid writers

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Work the Desk sends Partners

Each service, with the official cost and usual lead time where they’re published (— where none is). Your own fee is set per job, on top.

Avocat à la Cour (Barreau de Luxembourg or Barreau de Diekirch)

Procuration / authority of the signatory

The signatory must be able to bind the company (manager per RCS or holder of a procuration); paper offers may also be handed in by the bidder's mandataire.
Legal documents

—same day

Joint and several undertaking for a collective offer (engagement solidaire)

A collective offer must include a dated, signed joint-and-several undertaking naming a mandataire among the members, and each member's share.
Legal documents

—

Expert-comptable (OEC member) or fiduciaire; réviseur d'entreprises agréé for audited…

CCSS social-security certificate (attestation de non-obligation)

Certificate from the Centre commun de la sécurité sociale that social contributions are paid; dated no earlier than 3 months before and no later than the opening day.
Tax, social-security and labour compliance certificates

—buyer gives at least 15…

ACD direct-tax certificate (attestation de non-obligation, Administration des contributions directes)

Certificate that direct taxes and wage-tax withholding declarations are in order, issued on simple request by the competent ACD collection office; same 3-month dating rule.
Tax registration

—buyer gives at least 15…

AED VAT compliance certificate (attestation de conformité / d'assujettissement à la TVA)

Certificate from the Administration de l'enregistrement, des domaines et de la TVA that VAT obligations are met.
Tax registration

—buyer gives at least 15…

Traducteur assermenté / agréé

Sworn translation into French, German or Luxembourgish

Buyers may require, at the bidder's cost, a translation of any submitted document into an administrative language, by a sworn or approved translator.
Legal documents

—

Accredited certification / conformity-assessment body (OLAS or EA-member accreditation)

Quality-assurance and environmental-management certificates (ISO 9001 / 14001, EMAS) and conformity test reports

Buyers may require certificates from independent bodies attesting quality-assurance or environmental-management standards, and test reports/certificates from conformity-assessment bodies.
Quality and management-system certifications

—

Bank or mutual guarantee society (mutualité de cautionnement); insurer authorised in…

Professional liability insurance certificate (and all-risks site insurance for large works)

Buyer may require, before works start, an insurer's certificate covering professional liabilities up to an amount set in the specifications; for large works/general contracting an all-risks site policy may be required.
Insurance

—

10% retention guarantee replacement (bank or mutual guarantee) and non-EEA deposit

Buyers retain 10% of interim payments on works and supplies, which the contractor can replace with a bank or mutual-guarantee-society guarantee; a buyer may also require a deposit from a winner domiciled outside the…
Bid security

—

How work reaches you

Offer. A client’s bid needs work only your profession may do. You get the requirement, the tender’s format, the deadline and your fee.
Accept. Accept within 4 hours and confirm you have no conflict. The client sees your firm’s name and shares what you need.
Do the work. Ask the client for anything missing, right on the job. Sign under your own name and registration, and upload.
Checked. askTender checks every deliverable against the tender before the client sees it. If something’s off, you hear exactly what.
Paid. The client approves, it goes into their bid, and your fee is released.

Who does what

Partners9 askTender Desk6 The bidding company itself5

The company keeps only what the law reserves to it: its identity checks, its own digital signature, and signing its declarations and bid. We never use a client’s signature, PIN or portal login.

Portals

CCSS / ACD / AED↗Portail des marchés publics (pmp.b2g.etat.lu)↗

Open tenders in Luxembourg

Bidding in Luxembourg?

Every step to bid in Luxembourg↗How askTender bids for you↗

Rules we follow in Luxembourg

Avocat à la Cour (Barreau de Luxembourg or Barreau de Diekirch). Bar deontology limits fee-sharing and solicitation; exact rules not re-verified in this pass.
Accredited certification / conformity-assessment body (OLAS or…. Independence from consulting on the certified system.
Bank or mutual guarantee society (mutualité de cautionnement);…. Insurance must come from an insurer approved in Luxembourg or an EEA insurer authorised to operate there (RGD art. 33).
Tender consultant / bid writer (unregulated). Cannot apply the client's LuxTrust/eID signature; legal advice belongs to avocats.

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Sources legilux.public.lu · guichet.public.lu · marches.public.lu